Accounts Payable and Expenses Administrator - Glasgow

This role is a key member of the finance operations team, delivering expenses and accounts payable services.

About us

CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.

We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working.  Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.

About the role

The Accounts Payable and Expenses Administrator ensures a smooth process of expense transactions and invoice processing, with work produced to a consistently high professional standard, focusing on stakeholder and client satisfaction, and effective stakeholder communication and service orientation. This role also ensures the compliance with the firm’s policies and regulatory requirements.

Your responsibilities include but are not limited to the following:
 
•    Administration of Expense System – Chrome River
•    Working with Finance Systems Team and Financial Accountants in relation to expense types and mapping
•    Liaising with External Auditors on tax queries
•    Working with HR and Tax teams in relation to Expense Policy
•    Working with stakeholders to ensure expenses/credit card transactions and travel data feeds are processed efficiently
•    Analyse Unapproved, unprocessed, and draft expense items
•    Administration of new starters and leavers 
•    Audit of items allocated to Expense Team
•    Audit of items reclaimed outside of expense policy
•    Administration of delegates within Expense System
•    Handling and resolving queries to ensure transactions are processed and allocated to matters promptly
•    Processing out of pocket payments and direct debits through bank portal and 3E
•    Administration of Corporate Credit Card Programme
•    Reconciling monthly Credit Card Statements for 300+ users
•    Regular audit of Corporate Credit Card Holders
•    Working with Financial Accounts to reconcile balance sheet accounts
•    Providing monthly reports to budget holders
•    Working with Cashiers to complete bank reconciliations
•    General queries and calls from stakeholders and suppliers
•    Knowledge of Accounts Payable function to allow full exposure of all team activities

About you

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

Qualifications & Experience
•    Proven and relevant experience within a similar position within a professional services environment
•    Desirable: Elite 3E or Elite Enterprise and an Expense system
•    Desirable: Understanding of the legal industry and its operating model

Skills & Knowledge
•    Good analytical skills 
•    Flexible, with the ability to multi-task
•    An attention to detail in meet the high standards of accuracy required 
•    Able to work under time pressure demanded by tight deadlines
•    Excellent written and oral communication skills, with a focus on customer service 
•    Ability to manage different stakeholders confidently and diplomatically

What’s in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

•    Competitive basic salary (reviewed annually)
•    Flexible, hybrid working policy
•    Generous bonus scheme
•    Up to 25 days holiday (rising to 28 days with service)
•    Holiday exchange scheme
•    Private medical insurance
•    Enhanced parental leave
•    Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.

Equal opportunities

At CMS, we place diversity and inclusion at the centre of our culture and the heart of our organisation. As a firm we recognise, celebrate, and embrace the diverse talent our society has to offer because we know that to solve big problems, we need the best and brightest minds available to us.  In support of this goal, we commit to actively breaking down barriers which stand in the way of those from diverse backgrounds and play our part in levelling the playing field. 
 
As a Future Facing Firm, we strongly believe that a career in law should be open to people from all walks of life, because not only does diversity of thought and experience make our firm a stronger and more sustainable business, but it also makes it a more rewarding place to work.
 
When recruiting, we prioritise attracting talented people and we actively promote a flexible working environment which enables all our team members to thrive. If you see a role you are interested in, but don’t feel you meet 100% of the criteria we encourage you to still consider making an application. We also welcome applications from those who may be looking to return to the workforce after a career break. 
 
We are proud to say our leadership in creating an inclusive working culture has been celebrated and recognised externally, including being listed for a number of years in the Times Top 50 Employers for Women and the Social Mobility Index.
 
We are a Level 2 Disability Confident Employer, and we actively encourage applications from people with disabilities, whether visible or invisible. We are committed to promoting equality of opportunity throughout our recruitment process and in every element of the employee life cycle. If you require assistance, or if you would like to discuss any accessibility requirements or adjustments as part of the recruitment process, please contact Steve Paine at TalentAcquisition@cms-cmno.com who will be happy to support you.

Ready to apply? Here are the next steps.

We look forward to receiving your application online via the CMS careers site. Please contact our Talent Acquisition team if you have any questions. 

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.

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