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Finance Project & Process Co-Ordinator

Business Services
21000205 Requisition #

CMS have an exciting and new opportunity to join our Delivery Management team in Bristol.

About CMS

CMS is a Future Facing firm. With 75 offices in 43 countries and 4,800+ lawyers worldwide, we combine deep sector understanding with a global overview, giving us the ability not only to see what's coming, but to shape it.

CMS is well equipped to help our clients face the future with confidence. We are driven by technology and readily embrace the possibilities it opens up for developing new and better ways of delivering legal services. Our bold approach to a changing future ensures that we nurture our employees and recruit top talent.

About the Role

Responsible for supporting the delivery of the Finance Projects and Processes.  The role requires effective management and oversight of the team’s diaries, responsibilities and tasks as well as providing support with documentation, collation and organising all meetings and training sessions required.  Consistently deliver high quality services on time, with a focus on responsiveness, organisation, efficiency and helpfulness.  Assist in identifying and implementing ways to develop and deliver improvements to meet team objectives and business needs.

•    Complex diary management of Project Team members using own initiative to arrange meetings and conference calls and liaising with others as required.
•    Checking Project Team email inboxes and dealing with correspondence where necessary in their absence.
•    Collating documentation for meetings and circulating agendas in advance.
•    Organisation of internal and external events/meetings, e.g. booking venues, travel, attendees.
•    Booking attendance at conferences/seminars (including international travel if required) and organising trip itineraries.
•    Taking a proactive approach to building relationships with clients and contractors.
•    Project managing large scale transactions, i.e. attending meetings/delegating work, producing documentation etc.
•    Attending meetings and taking minutes as required.
•    Drafting correspondence
•    Prepare and maintain Finance manuals / Intranet site content and brief staff on procedures.
•    Complex reporting – e.g. running testing and financial reports
•    Reporting the progress of programmes at regular intervals
•    Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on agreed action.
•    Taking ownership of workload and using all available resources where possible, e.g. reprographics, DDC, Team Assistants and Admin Assistants.
•    Arranging the production of reference guides, communications, documentation and reports.
•    Assisting with general department queries/information gathering.
•    Assisting with production of newsletter/briefings.
•    Undertake ad-hoc reports, data and spreadsheet tasks.
•    Process documentation, management of data and review of information and data
•    Oversee small projects.
•    Other general project and administrative duties as required.

About You

Qualifications & Experience
•    Previous experience of working within a busy corporate environment is essential, preferably financial experience.
•    Strong grounding in Outlook, Word, Excel, PowerPoint
•    Knowledge of Teams desired
•    Knowledge of Visio and/or MS Project preferable
•    Excellent client care skills – ability to deal with queries from internal and external clients in a professional and polite manner.
•    Fast and accurate typist (minimum 60wpm)
•    Excellent organisational skills – able to take responsibility for own tasks and prioritise and work in a calm and efficient manner.
•    Time management skills – able to work to very tight deadlines ensuring a high standard of accuracy.
•    Excellent attention to detail.
•    Communication skills – able to communicate in a confident and polite manner at all levels.

Skills & Knowledge
•    Excellent language and grammar skills.
•    Able to work as a team member supporting the team as appropriate.
•    Flexibility in meeting demands - in both the nature of work undertaken and working hours.
•    Demonstrate high levels of confidentiality and discretion as appropriate.
•    Proactive and able to work on own initiative.
•    Good interpersonal skills
•    Reliable with a strong work ethic and a ‘can do’ approach.
•    Act as a positive role model at all times.
•    Sufficient seniority and credibility to advise project teams on their projects in relation to the programme.
•    The ability to find ways of solving or pre-empting problems.
•    Analytical skills to resolve queries.
•    Consistently produce accurate work.
•    Excellent and responsible approach to customer service 
•    Willing to do routine tasks 

Equal Opportunities

At CMS, a next-generation mindset is woven into all we do. We're diverse, supportive and inclusive, embracing our corporate social responsibility and creating a culture of sustainability in which every one of our people, whatever their background, can maximise their potential and thrive. For further information about CMS' diversity initiatives and programmes, please view the Diversity & Inclusion pages on our website.

Please apply online or contact a member of the Talent Acquisition team if you have any questions. For information regarding our competitive range of benefits please visit our Rewards & Benefits page on our website.

Please note that CMS have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.


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